Support Operations Specialist

1 day ago

Quezon City, National Capital Region, Philippines beBeeCoordinators Full time ₱600,000 - ₱800,000
Administrative Coordinator Job Description

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our team.

  • Provide administrative support to the Managing Director, including calendar management, travel coordination, and documentation.
  • Assist with HR administration, new employee onboarding, and personnel records maintenance.
  • Coordinate meetings, appointments, and key business activities.
  • Manage travel bookings, accommodation, and itineraries.
  • Offer ad hoc administrative support as required.

Additionally, the role involves bookkeeping and financial administration for our New Zealand and Australian companies:

  • Client invoicing: Ensure timely generation, sending, and follow-up of invoices.
  • Receivables management: Follow up on outstanding client payments in a timely manner.
  • Accounts payable: Enter and track payables to ensure obligations are met.
  • Payroll coordination: Assist with PAYG, superannuation deductions, and payroll processing.
  • Cashflow management: Monitor and track fixed costs and revenue.

The successful candidate will also be responsible for maintaining and updating CRM with monthly sales data, processing client invoices, tracking receivables, and overseeing employee onboarding and offboarding processes.

Key qualifications include:

  • Ability to manage confidential information with discretion.
  • Strong organizational skills, including previous experience in a support role.
  • Attention to detail, consistently delivering precise and error-free work.
  • Experience in financial administration, invoicing, and bookkeeping.
  • Proficiency in Xero (Payroll, Cashflow, Financial Reporting) and Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent written and verbal communication skills.
  • Proactive approach to problem-solving.
  • Experience with CRM software.

This is a critical role that requires a high level of accuracy, adherence to process, and confidentiality. If you are a reliable, detail-oriented, and organized individual who thrives in structured environments, we encourage you to apply.

As an Administrative Coordinator, you will have the opportunity to work behind the scenes, supporting the Managing Director and coordinating administrative functions. You will be an integral part of our team, contributing to the smooth operation of our organization.

Why this role fits your personality style:

  • Conscientious: analytical, precise, dependable.
  • Steady: supportive, calm, consistent.

Conscientious Key Traits:

  • Detail-oriented and analytical.
  • Precise, systematic, and thorough.
  • Follows rules, standards, and procedures.
  • Values accuracy and quality over speed.
  • Comfortable working independently.

Steady Key Traits:

  • Reliable, consistent, and supportive.
  • Prefers stability and routine.
  • Works well behind the scenes.
  • Patient and a good team player.
  • Values cooperation over conflict.

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