Executive Support Specialist

2 days ago

San Juan, National Capital Region, Philippines beBeeConstruction Full time ₱3,500,000 - ₱5,500,000
Administrative Assistant Job Summary

The role of Administrative Assistant, Construction is a crucial support function that enables the Director of Construction to operate efficiently. The successful candidate will provide top-notch administrative support, ensuring seamless communication and coordination with internal teams, contractors, and vendors.

Key Responsibilities:
  • Support the Director of Construction in daily tasks and activities
  • Manage calendars, schedule meetings, and coordinate appointments with external parties
  • Prepare and organize construction-related documents, including contracts, permits, change orders, and reports
  • Track project timelines, deliverables, and budgets using project management tools
  • Assist in vendor communication and follow-ups to ensure timely execution of tasks
  • Maintain organized digital filing systems for construction projects
  • Support invoice processing and expense tracking
  • Prepare expense reports in an accurate and timely manner
  • Prepare presentations, spreadsheets, and reports as needed
Qualifications and Skills:
  • A minimum of three years of full-time work experience in administration or a related field
  • Excellent organizational skills, including the ability to prioritize and multi-task
  • Working knowledge of Microsoft Office Suite, including Word, Excel, and Outlook
  • Ability to communicate effectively and professionally with all levels of the organization and externally with vendors and other outside parties
  • Ability to work independently and with minimum supervision
  • Ability to work in a fast-paced environment
Benefits and Career Development:

Our company offers a generous consulting fee and benefits package, along with opportunities for development and stability within a well-capitalized, entrepreneurial, and growing real estate investment group.

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