Senior Office Coordinator

22 hours ago

Cebu City, Central Visayas, Philippines beBeeSecretary Full time ₱40,000 - ₱50,000

Role Overview

We are seeking a highly skilled Personal Secretary to provide administrative support to our senior leader.

The ideal candidate will be responsible for managing the CEO's calendar, inbox, and travel arrangements, ensuring seamless communication and efficient task management.

You will also oversee general office operations, coordinate events, and maintain accurate records.

Key Responsibilities:

  • Administrative Support
  • Manage the CEO's schedule, meetings, and correspondence.
  • Track priorities, deadlines, and follow-ups to ensure timely completion of tasks.
  • Prepare high-quality reports, presentations, and meeting materials.
    • Office Management & Team Support
    • Oversee day-to-day office activities, supplier relationships, and internal processes.
    • Coordinate logistics, events, and internal communications.
    • Maintain organized systems and documentation.
    • Support with basic finance tasks and liaise with the finance team as needed.

Required Skills & Qualifications

  • Prior experience as an Executive Assistant or Personal Secretary in a fast-paced environment.
  • Excellent organisational, communication, and time management skills.
  • High level of discretion, professionalism, and problem-solving ability.
  • Able to adapt quickly and work independently in a remote-first environment.
  • Proficiency with productivity tools (Google Workspace, project management software, CRMs).

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