Procurement Operations Specialist

1 week ago

Taguig, National Capital Region, Philippines beBeeProcurement Full time $60,000 - $80,000
Job Opportunity

The Procurement Specialist role involves supporting and managing vendor contract review processes, coordinating with procurement, legal, and compliance teams, and facilitating the execution of contracts.

This is a full-time position requiring excellent verbal and written communication skills to work directly with global suppliers and employees at all levels.

Responsibilities include:

  • Support and manage vendor contract review process including initial request review, coordination of procurement, legal, and compliance team review and redlining, and coordination with business owners and vendors.
  • Manage and update procurement leadership SharePoint Excel files, savings trackers, and various internal applications as needed.
  • Internal and external calendar scheduling management supporting procurement leadership team and suppliers.
  • Facilitate vendor contract execution process including gathering signatures via DocuSign, contract archiving, and database management.
  • Track and manage procurement contracts lifecycle ensuring timely renewals, amendments, or terminations.
  • Detail-oriented ability to identify and resolve discrepancies or inconsistencies in contract terms.
  • Facilitate requisition to PO processing in Coupa procure to pay system for goods and services required as needed.
  • Review and/or select suppliers with best package quality, price, terms, and delivery for requisitions submitted.
  • Review and update purchase orders, change requests, contracts, and associated documents as required.
  • Assist with new supplier setup into finance systems as needed.
  • Run reports from Coupa PTP system to support month-end activities and ad hoc reporting as requested.

In order to succeed in this role, you will need:

  • A BS degree in Business or Accounting related field preferred.
  • Procurement experience with focus on indirect spend in fast-paced, ever-changing environment.
  • Competent in Microsoft applications (Excel, Word, Outlook, SharePoint, PowerPoint); experience with Coupa procure to pay system (or comparable) preferred.
  • General understanding of terms and conditions for procurement contracts and experience working with legal team in contract review process desired.
  • Experience in preparing, reviewing, and maintaining procurement documents including purchase orders, contracts, and invoices.
  • Strong analytical skills for evaluating supplier performance and contract terms to ensure value for money.
  • Familiarity with procurement regulations and compliance standards including local and international supply chain requirements.
  • Proficient in using procurement management software and systems to monitor contract statuses and updates.
  • Able to be flexible and prioritize tasks under tight timelines.
  • Technically strong to work within variety of finance systems/tools.
  • Excellent written and verbal communication skills with ability to present information clearly to employees at all management levels.
  • Detailed and self-motivated team player able to work independently, cooperatively, and confidently with global workforce and external parties to maximize performance and produce results; exhibits strong team-building and interpersonal skills.

Please note that only candidates who possess the required qualifications and skills will be considered.

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