Remote Administrative Professional

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time $45,000 - $57,000
Administrative Assistant Job">

We are seeking an organized and adaptable administrative professional to support our bookkeeping and operations.

The ideal candidate will be comfortable navigating a variety of tasks, from social media management to client communication and project coordination. This role offers a blend of administrative and client-facing responsibilities, with opportunities to grow as our business expands.

">Responsibilities:">
  • ">
  • Administrative Support:">
    • ">
    • Input client information into our CRM system.">
    • Manage email communication, including drafting and sending follow-ups and scheduling discovery calls.">
    • Assist in drafting scopes of work and other client documentation.">
    • Implement and manage task and project management software (e.g., Asana), including importing templates and organizing tasks.">
    ">
  • Client Communication:">
    • ">
    • Answer inbound calls via our online CRM system and respond to text messages integrated with our CRM.">
    • Navigate client inquiries related to tax preparation services and facilitate next steps.">
    • Transfer bookkeeping or tax planning leads to appropriate team members for further nurturing and follow-up.">
    • Provide exceptional customer service, ensuring all client interactions are professional and courteous.">
    ">
  • Social Media Management:">
    • ">
    • Use pre-designed templates to post content on social media platforms daily.">
    • Respond to messages and comments on social media, ensuring timely and accurate engagement.">
    ">
  • Project Implementation:">
    • ">
    • Complete online training courses for project management software (e.g., Asana) and implement processes based on the training.">
    • Organize internal operations and create streamlined workflows for recurring tasks.">
    ">
  • Requirements:">
    • ">
    • Fluent in English.">
    • 5+ years proven experience in administrative roles, preferably in a virtual or remote capacity.">
    • 1+ years experience in bookkeeping or accounting, or a strong interest in learning. Bonus if you have a degree in Accounting.">
    • Familiarity with tools such as Asana, Keeper, and TaxDome (preferred but not required; training will be provided).">
    • Strong organizational and multitasking skills with a high level of attention to detail.">
    • Excellent communication and interpersonal skills.">
    • Ability to manage and prioritize multiple tasks effectively.">
    • Self-starter who can work independently with minimal supervision.">
    • Knowledge of Microsoft Outlook and CRM systems.">
    • Availability to work U.S. business hours (9 AM – 5 PM CST)"]">

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