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Data Entry and Encoding Specialist

4 weeks ago

Manila, National Capital Region, Philippines Addmore Outsourcing Inc. Full time
Data Entry and Encoding Specialist

We are seeking a meticulous and proficient Data Entry and Encoding Specialist to join our team at Addmore Outsourcing Inc. The role involves precise data input and management, database maintenance, and safeguarding the accuracy of information throughout different systems.

Key Responsibilities:
  • Data Entry: Accurately enter data into various databases and systems according to specified guidelines and standards. Ensure that all data is entered promptly and error-free.
  • Data Encoding: Encode and process data from various sources, including paper documents, digital forms, and spreadsheets, into the required formats for system integration and reporting.
  • Data Verification: Verify and validate data for accuracy and completeness. Cross-check entries against source documents to identify and correct discrepancies.
  • Database Maintenance: Maintain and update databases, ensuring that data is current and correctly organized. Implement data entry procedures and best practices to enhance efficiency.
  • Reporting and Analysis: Generate and prepare reports based on data entries and encoding activities. Analyze data trends and provide insights as needed for decision-making and operational improvements.
  • Error Resolution: Identify and resolve data entry errors or inconsistencies promptly. Communicate with relevant departments to clarify data-related issues and ensure proper resolution.
  • Data Security: Handle all data with strict confidentiality and adhere to data protection policies and regulations. Ensure that sensitive information is managed securely.
  • System Support: Assist in maintaining and troubleshooting data entry systems and tools. Report any technical issues to IT support and collaborate on system improvements.
  • Administrative Support: Provide additional administrative support as needed, such as filing, document management, and other clerical tasks that facilitate smooth operations.
Qualifications:
  • Experience: Proven experience in data entry, encoding, or a similar administrative role.
  • Attention to Detail: Strong attention to detail with a high level of accuracy in data entry and processing.
  • Technical Skills: Proficiency in using data entry software, spreadsheets (e.g., Microsoft Excel, Google Sheets), and database management systems.
  • Organizational Skills: Excellent organizational and time-management skills with the ability to handle multiple tasks and meet deadlines.
  • Problem-Solving Skills: Strong problem-solving skills and the ability to identify and correct data discrepancies.
  • Communication Skills: Good communication skills, both written and verbal, for effective interaction with team members and other departments.
  • Data Protection: Familiarity with data protection and privacy regulations is a plus.
  • Independence: Ability to work independently and maintain focus in a remote or office environment.