Virtual Property Management Assistant

15 hours ago

San Fernando, Central Luzon, Philippines beBeeProperty Full time ₱7,000 - ₱8,000
Property Management Assistant Job Description

We are seeking a skilled Property Management Assistant to join our team. As a key member of our property management team, you will be responsible for providing administrative and operational support in the day-to-day management of our rental portfolio.

Key Responsibilities:

  • Respond to tenant and landlord inquiries via email and phone in a timely and professional manner.
  • Coordinate virtual property tours, schedule inspections, and facilitate a smooth onboarding process for new tenants.
  • Schedule repairs and maintenance with vendors, follow up on job status, and update relevant stakeholders.
  • Prepare, issue, and manage lease agreements, renewals, and other property-related documentation.
  • Upload and update property listings across various online portals, ensuring accuracy and visibility.
  • Coordinate property access and scheduling for showings, routine inspections, and condition reports.
  • Handle data entry, digital filing, and other general administrative tasks.
  • Record and track rental payments, bond deposits, and tenant ledger updates.
  • Maintain organized property files, lease agreements, and maintenance records.
  • Support the property management team with ad hoc tasks and administrative projects as needed.

Required Skills and Qualifications:

  • At least 9 months of experience in Australian or New Zealand property management.
  • Experience using Cirrus8 property management software is mandatory.
  • Experience in Rex software is an added advantage but not essential.
  • Proficient in at least one of the following platforms: Property Me, Property Tree, AILO, Inspection Express, Kolmeo.
  • Strong working knowledge of Microsoft Office (Teams, Excel, Word) and Google Workspace.
  • Familiarity with Trello, Monday.com, or similar task/project management tools.
  • Excellent communication skills, both written and verbal.

Benefits:

  • A competitive salary range of $7,000 - $8,000 per month.
  • A comprehensive benefits package including health insurance, retirement plans, and paid time off.
  • An opportunity to work from home and enjoy a flexible work schedule.
  • A supportive team environment and opportunities for career growth and development.

Others:

  • This is a full-time position requiring a minimum of 40 hours of work per week.
  • The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to multitask effectively.
  • A reliable internet connection and a fully functional home office are required.

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