Highly Experienced Administrative Professional Wanted

1 week ago

Hagonoy, Central Luzon, Philippines beBeeExecutive Full time ₱60,000
Executive Assistant with Asana Proficiency

We are seeking a highly organized and proactive administrative professional to provide seamless support to senior leadership across multiple functional areas.

  • Job Description:
  • Provide executive-level administrative support to senior leaders, ensuring effective time allocation and prioritization of meetings.
  • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
  • Communicate effectively with internal and external stakeholders on behalf of senior leaders.
  • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
  • Key Responsibilities:
  • Calendar and Schedule Management: Manage complex schedules across multiple time zones.
  • Communication Management: Serve as the primary point of contact for internal and external communications.
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items.
  • Travel Coordination: Plan and coordinate domestic and international travel arrangements.
  • Administrative Support: Handle confidential information with discretion and professionalism.
  • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
  • Qualifications:
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
  • Bachelor's degree or any certificate course (required).
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Solid organizational & time management skills.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude & willingness to be trained.
  • Benefits:
  • Health Insurance (HMO).
  • Performance Incentives.
  • Job Security and Stability.
  • Paid Training.
  • Inclusive Culture.
  • Upskilling Opportunities.
  • 100% Work-From-Home.
  • Exceptionally Supportive Team.
  • Opportunities for Career Growth.
  • Fun Work Environment.
  • Holiday & Overtime Pay.

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