Highly Skilled Administrative Professional Wanted

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time $14,400 - $21,800
Job Title: Executive Assistant

This role involves providing high-level administrative and personal concierge support to physicians and senior management. The successful candidate will be responsible for managing complex schedules, coordinating personal and business travel, preparing and reviewing presentations, and handling confidential correspondence.

The ideal candidate will have a proven track record of managing complex scheduling across multiple executives, with expertise in PowerPoint, Excel, email management, and database administration. They will also possess strong attention to detail and accuracy in all deliverables, as well as the ability to work 100% aligned to PST hours.

Key Responsibilities:

  • Own physician and management scheduling - coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Arrange personal and professional travel - manage end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations - ensure branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence - write letters and communication for physicians with a polished, professional tone.
  • Maintain databases - update and manage key records with 100% accuracy.
  • Coordinate across departments - ensure smooth information flow between teams.
  • Handle phone-based scheduling - act as liaison when email scheduling is restricted.
  • Protect confidentiality - manage sensitive medical and operational information with discretion.
  • Support special projects - provide high-quality deliverables under tight deadlines.

Requirements:

  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.

Benefits:

  • USD $1,200 – $1,800/month (DOE).
  • Access to a perk marketplace with instant discounts on services.
  • Access up to 50% of approved earnings before payday.
  • On-time, in-currency pay.

What Happens After You Apply?

  • Instant AI interview link (~20 min). If selected, we'll immediately send you a link to be interviewed with our AI recruiter.
  • Interview with a recruiter. Our recruiters will assess your interview and coordinate a live interview with you if you're a potential fit.

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