Remote Administrative Professional

3 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱750,000 - ₱1,250,000
Executive Assistant Job Description

We are seeking a highly organized and detail-oriented professional to provide exceptional administrative support to small and medium-sized businesses in Australia.

Key Responsibilities:
  • Manage calendars, schedule meetings, and coordinate appointments across Australian time zones (AEST) ensuring seamless communication and time management.
  • Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
Required Skills and Qualifications
  • Minimum 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role, preferably supporting international clients or businesses.
  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Trello, Asana, Monday.com).
  • Experience with CRM platforms (e.g., HubSpot, Salesforce) and bookkeeping software (e.g., Xero, MYOB) is a plus.
  • Exceptional written and verbal communication skills in English, with a professional and polite demeanor.
  • Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
  • Comfortable with remote work tools such as Zoom, Slack, and Microsoft Teams, and able to troubleshoot basic technical issues.
Benefits

This role offers the opportunity to work in a fast-paced, remote environment, providing exceptional administrative support to small and medium-sized businesses in Australia.

Others

The ideal candidate will be proactive, self-motivated, and have a strong initiative to anticipate needs and resolve issues independently.

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