Senior Support Professional

15 hours ago

Cavite City, Calabarzon, Philippines beBeeSupport Full time ₱60,000

We are seeking an experienced Executive Assistant to provide exceptional support to senior leadership across multiple functional areas. The successful candidate will possess excellent organizational and time management skills, with the ability to handle complex scheduling and dynamic priorities.

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  • Calendar Management: Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
  • Communication Management: Serve as the primary point of contact for internal and external communications on behalf of senior leaders, drafting, reviewing, and managing email, Slack, and task-based communications
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
  • Travel Coordination: Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
  • Administrative Support: Handle confidential information with discretion and professionalism, supporting programmatic scheduling for internal events and onboarding sessions

The ideal candidate will have a minimum of 3 years of experience as an Executive Assistant to C-levels or similar roles, with proficiency in Asana, GCal, Gmail, and Slack. Strong English communication skills (B2 level), excellent phone, email, and instant messaging skills, and solid organizational and time management skills are essential.

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This role requires:

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  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
  • Experience working on a Mac operating system is required
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained

The ideal candidate will be proactive, tech-savvy, and highly organized, with excellent communication and interpersonal skills. If you are a driven and detail-oriented individual looking for a challenging role that aligns with your skills and experience, please submit your application.

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