Business Operations Specialist

1 day ago

Cavite City, Calabarzon, Philippines beBeeExecutive Full time $60,000 - $80,000

We are looking for a detail-oriented Executive Assistant to support our team in managing daily operations and administrative responsibilities. This role requires a proactive professional who can optimize calendar management, maintain databases, and oversee office maintenance.

  • Expertly manage the Founder's inbox, categorizing, routing, and escalating issues as necessary
  • Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations
  • Maintain and update databases (press lists, vendor lists, etc.)
  • Oversee computer and equipment maintenance, management, and procurement
  • Manage office supplies and coordinate maintenance
  • Arrange travel, accommodations, itineraries, and related correspondence

This role also involves supporting business development activities, including triaging inbound inquiries, maintaining the CRM, and assisting in organizing events.

  • Triage and respond to inbound inquiries from potential clients
  • Maintain the CRM and ensure accurate daily updates
  • Assist in organizing and participating in business development activities
Required Skills and Qualifications:
  • 4+ years of experience in executive assistance, communications, or marketing
  • Must be able to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word
Benefits:
  • Two weeks of paid time off
  • Training and development programs
  • Work from home option

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