HVAC Operations Coordinator

3 days ago

Manila, National Capital Region, Philippines beBeeCoordination Full time ₱7,800 - ₱48,400

We are seeking a highly organized and detail-oriented professional to manage the administrative and operational tasks of our HVAC company.

Key Responsibilities:
  • Job Coordination & Documentation:
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication:
    • Communicate with clients, vendors, and contractors via email, phone, and WhatsApp
  • Project & Office Management:
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety:
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media:
    • Help manage our online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing:
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using Monday.com
  • PlanSwift & Estimating Support:
    • Utilize PlanSwift to review takeoffs, measure materials, and assist in preparing estimates

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