Chief Office Coordinator

1 week ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time $52,000 - $70,000
Executive Assistant Opportunity

We are seeking a highly skilled and organized Executive Assistant to provide direct support to our CEO.

Job Description

This role is vital in ensuring seamless communication, efficient task management, and optimal use of the CEO's time. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and possesses excellent communication skills.

  • Provide real-time support during CEO calls.
  • Document key decisions, action items, and follow-ups with meticulous call notes.
  • Anticipate and respond to the CEO's needs during calls.
  • Track and manage all CEO action items.
  • Prioritize and organize tasks, identifying deadlines and potential roadblocks.
  • Maintain a robust system for tracking project status.
  • Draft and manage all CEO correspondence.
  • Manage the CEO's LinkedIn presence, including responding to messages and drafting posts.
  • Ensure all communication maintains a professional tone and adheres to high standards.
  • Maintain the CEO's complex calendar, scheduling meetings and travel arrangements.
  • Resolve scheduling conflicts efficiently.
  • Provide timely reminders and updates for upcoming appointments and deadlines.
Essential Skills & Attributes
  • Exceptional Attention to Detail: Maintain accurate records and proofread documents.
  • Proactive & Responsive: Anticipate needs and address issues swiftly.
  • Strong Time Management & Organization: Prioritize multiple tasks while meeting deadlines.
  • High Level of Responsibility & Discretion: Handle confidential information professionally.
  • Commitment to Work Hours: Adhere to a set schedule.
  • Strong Work Ethic: Demonstrate dedication to excellence.
Additional Skills (Desired)
  • Basic Design Skills: Assist in creating presentations and reports.
  • Operational Support: Contribute to operational tasks as needed.
Benefits
  • Competitive salary and benefits.
  • Work remotely with a dynamic team.
  • Opportunity to work closely with executive leadership.

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