Multilingual Senior Support Associate

2 days ago

General Santos, Soccsksargen, Philippines beBeeAdministrative Full time $3,120

This role exists to provide high-level administrative support to a senior executive.

The mission is to free up time from routine tasks, streamline document management, and ensure effective communication with internal staff and external clients.

  • Organize and manage the calendar and emails, prioritizing and responding to inquiries.
  • Assist with travel arrangements and meeting bookings.
  • Manage task lists, deadlines, and send reminders for meetings and deliverables.

Document Digitization & Management:

  • Digitize hard-copy documents and set up a document management system.
  • Maintain digital filing systems for quick access to information.

Communication & Representation:

  • Serve as a professional point of contact, communicating clearly with internal staff and external clients or contractors.
  • Make and receive phone calls on behalf of the executive.
  • Draft and respond to correspondence, ensuring sensitivity to local market nuances in English and French.

Coordination & Follow-Up:

  • Coordinate with staff and third parties to ensure seamless project execution.
  • Track open items, follow up on pending issues, and provide regular status updates to the executive.

Technology & Adaptability:

  • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes.

Required Skills & Qualifications:

  • Minimum 2 years experience as an Executive Assistant or in a similar role.
  • Fluency in both English and French (written and spoken).
  • Proven experience managing calendars, emails, and documents for senior executives.
  • Strong proficiency with Microsoft Office Suite.
  • Comfortable and professional handling phone communications.

Benefits:

  • Remote position
  • 40 hours per week
  • $7 per hour

About this Role:

  • Highly organized and proactive individual who thrives in a fast-paced environment.
  • Value clear communication and take pride in supporting others.
  • Committed to confidentiality and professionalism.
  • Bilingual (English and French) and resourceful.

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