Administrative Support Coordinator

3 days ago


Carmona, Calabarzon, Philippines KILTON MOTOR CORPORATION Full time
Company Overview

Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation, is a leading organization in the industry.

Job Description
  • Executive and Administrative Support:
  1. Coordinate travel arrangements for senior executives as needed.
  2. Manage document prioritization and routing processes.
  3. Arrange events for senior executives both in-office and out-of-office.
  4. Verify customer payment records for machine sales.
  5. Generate cost reports for management and employee travel.
  6. Liquidate expenses as required.
  7. File documents for senior executives.
  8. Prepare various reports as needed.
  • Logistics Support:
  1. Update machine monitoring records on Google Drive.
  2. Track stock locations, engine numbers, and damage reports.
  3. Document sold machines with customer information.
  4. Coordinate with factories for shipping documentation and delivery.
  5. Work with customs brokers for shipping requirements.
  6. Assist with sales contracts for machine shipments.
  7. Obtain marine insurance for incoming machines.
  8. Monitor machine arrivals and documentations.
  9. Provide regular reports on credit allocation and dealer inventory.
Required Skills and Qualifications

To excel in this role, you will need:

  • A Bachelor's degree in Administration, Customs, or Engineering.
  • At least 2-3 years of experience in a similar capacity.
  • Excellent communication and interpersonal skills.
  • Proven ability to direct and coordinate operations.
  • Strong organizational and time management skills.
  • A valid driver's license (preferably).


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