Administrative Support Coordinator
3 days ago
Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation, is a leading organization in the industry.
Job Description- Executive and Administrative Support:
- Coordinate travel arrangements for senior executives as needed.
- Manage document prioritization and routing processes.
- Arrange events for senior executives both in-office and out-of-office.
- Verify customer payment records for machine sales.
- Generate cost reports for management and employee travel.
- Liquidate expenses as required.
- File documents for senior executives.
- Prepare various reports as needed.
- Logistics Support:
- Update machine monitoring records on Google Drive.
- Track stock locations, engine numbers, and damage reports.
- Document sold machines with customer information.
- Coordinate with factories for shipping documentation and delivery.
- Work with customs brokers for shipping requirements.
- Assist with sales contracts for machine shipments.
- Obtain marine insurance for incoming machines.
- Monitor machine arrivals and documentations.
- Provide regular reports on credit allocation and dealer inventory.
To excel in this role, you will need:
- A Bachelor's degree in Administration, Customs, or Engineering.
- At least 2-3 years of experience in a similar capacity.
- Excellent communication and interpersonal skills.
- Proven ability to direct and coordinate operations.
- Strong organizational and time management skills.
- A valid driver's license (preferably).
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