Executive and Logistics Assistant

3 days ago

Carmona, Philippines KILTON MOTOR CORPORATION Full time

Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation is looking for an Executive and Logistics Assistant. In this full-time position based in Carmona Cavite, you will be responsible for executive support and administrative/logistics for machine including the spare parts and other related reports of the day-to-day related transactions.Executive and Admin. Support:-Book appointments and travel arrangements for the Managing Director as needed.-Prioritization of documents for signature.-Routing of Materials to different departments for comments / opinions.-Arranging Events for the Managing Director in office or out-of-office.-Check if payment of customers for machine sales has been accurately recorded or processed.-Create Costing for Management/Employee Travel Overseas-Liquidation of Expenses as needed.-File the documents of the Managing Director.-Creation of Reports as needed.Logistics Support:-Update the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming)-Stock: Need Location/S.N./Engine/Damage Report-Sold: Customer’ Name/ PO No. or SOF No.-Incoming: PO No.& Date/Order Confirmation & Date/Invoice No. & Date/Shipping Schedule/Receiving Report-Liaise to the factory for shipping docs needed on machine shipment (Telex BL/Invoice/Packing List/Insurance/COO or FORM E/AI depends on country origin)-Coordinate to the factory for the delivery of the machine-Coordinate customs broker for the shipping requirements-Make sales contract on machine shipment supporting for shipping docs-Request for local marine insurance for all incoming machines in reference to Invoice and BL-Keep track on machine arrival and documentations-Report every 15th of the month for BEC Credit Allocation-Quarterly report for Dealer Inventory Machine Stock-Contact person from the factory to all machine order-If Invoice already issued from the factory needs to issue on SAP System for accounting referenceQualifications:-BS degree in Administration, Custom, or any Engineering course, or any related course.-With at least 2-3 year(s) of related working experience in a similar capacity.-Excellent communication and interpersonal skills.-Proven ability to direct and coordinate operations.-Strong organizational and time management skills.-Preferably with driver’s license but not required

  • Executive and Logistics Assistant

    3 days ago

    Carmona, Cavite, Philippines KILTON MOTOR CORPORATION Full time

    Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation is looking for an Executive and Logistics Assistant. In this full-time position based in Carmona Cavite, you will be responsible for executive support and administrative/logistics for machine including the spare parts and other related reports of the day-to-day related...

  • Executive and Logistics Assistant

    3 days ago

    Carmona, Cavite, Philippines KILTON MOTOR CORPORATION Full time

    Bayfield Equipment Corporation, an affiliate of Kilton Motor Corporation is looking for an Executive and Logistics Assistant. In this full-time position based in Carmona Cavite, you will be responsible for executive support and administrative/logistics for machine including the spare parts and other related reports of the day-to-day related...

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