Procurement and Sourcing Professional

9 hours ago

Mandaue City, Central Visayas, Philippines beBeeProcurement Full time ₱450,000 - ₱550,000
Procurement Specialist

We are seeking a highly skilled procurement specialist to join our team. As a key member of our organization, you will be responsible for sourcing and procuring goods and services in alignment with our procurement policies.

Key Responsibilities:
  • Determine the proper sources and suppliers of Goods, Works and Services (GWS) its availability, terms of sales and mode of delivery to support and ensure timely implementation of our organization's deliverables.
  • Prepares, coordinates and conducts negotiations with suppliers to achieve business objectives. Negotiate the best pricing and terms of sales for our organization.
  • Recommends and or selects the best bid/offer among potential suppliers.
  • Regularly monitors requests for buyer's actions in ProVision that may hinder timely generation of Purchase Order through the system. (e.g. PO to be sent manually, missing delivery address information, etc).
  • Monitors suppliers' timely delivery of orders and ensure receipts of GWS are documented as per defined procedures.
  • Maintains good level of professional relationship with suppliers as well as strong partnership with internal customers.
  • Reviews requisition and ensure accuracy of terminology, and completeness of specifications.
  • Work with the assigned projects in the development of the annual procurement plan and its regular review, monitoring and updating process.
  • Closely coordinate with customers to ensure advance preparation and planning process for special/complex purchasing projects/requirements. Attends projects/APs regular team meeting.
  • Provide guidance to stakeholders (customers and suppliers) on Source to Pay process and systems improvements and update.
  • Ensure competent, quality and compliant execution and monitoring of all purchasing transactions
  • Monitors and manages claim to suppliers for defectives, shortage, missing parts.
  • Closely coordinate purchasing details with stakeholders (requestor, suppliers, logistics) such as delivery schedule, pricing revisions, order cancellation/change and delivery and invoice discrepancies.
  • Reviews purchase order claims and contracts for conformance to policy; resolves problems and issues arising from purchase of services, supplies and equipment in close coordination with supervisor as needed.
  • Manage hard and soft copies of supplier's registration documents, contracts, suppliers' invoice and delivery receipts and other purchasing documents.
  • Coordinate with Shared Services Center for the Supply Master Data Update and Maintenance (Item, Contract and Suppliers).
  • Facilitates strategic sourcing for low spend – high volume items and other categories to be assigned and as allowed for Grant Funded Project.
  • Ensure consistent and compliant implementation of supplier registration process; monitors contract duration and supplier performance against the Contract Terms & Conditions.
  • Participates in the review and assessments of suppliers.
  • Performs identified administrative support to Cluster Office in the areas of business permit application; support to common asset inventory, office maintenance and office location transfer.
  • Sets and defines periodical or annual performance accountability and deliverables under the supervision of immediate supervisor.
  • Submits monthly reportorial requirements to immediate supervisor.

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