
Remote Claims Resolution Specialist
2 weeks ago
We are looking for a skilled Claims Resolution Specialist to join our team. In this role, you will be responsible for investigating and resolving customer claims related to promotional products.
As a Claims Resolution Specialist, you will manage and investigate incoming customer claims, including those related to incorrect or missing imprints, damaged or defective products, late or misdelivered shipments, pricing discrepancies, or billing concerns.
Key Responsibilities:Manage and investigate incoming customer claims
Cross-Departmental Collaboration: Work closely with internal departments such as Production, Art, Sales, Shipping, and Customer Service to gather relevant information, identify the root cause, and determine the appropriate resolution
Customer Communication: Communicate with customers professionally and empathetically throughout the claims process. Provide updates, explain investigation findings, and present resolution options
Resolution Execution: Coordinate and process claims resolutions, including product reprints, credits, refunds, replacements, or discounts, in alignment with company guidelines and authorization levels
Documentation & Reporting: Maintain accurate and thorough documentation of all claims, outcomes, communications, and resolution actions within internal systems. Assist in preparing trend reports and contributing to process improvement initiatives
Quality Feedback Loop: Identify recurring issues and escalate them to the Claims Manager to help drive improvements in product quality, vendor accountability, and fulfillment accuracy
Minimum 2 years of experience in customer service, claims resolution, or order investigation, ideally within the promotional products industry or a similar custom manufacturing environment
Strong analytical and investigative skills
Excellent verbal and written communication abilities
Ability to handle sensitive situations with professionalism and empathy
High attention to detail and strong organizational habits
Comfortable navigating multiple systems, including order management and CRM platforms
Ability to manage multiple claims simultaneously in a fast-paced environment
High school diploma or GED required
Familiarity with the promotional products lifecycle, including customization methods (e.g., screen printing, embroidery, pad printing, etc.)
Experience working with vendors, decorators, and fulfillment partners
Proficiency in ERP and CRM systems used in the promotional products industry
Permanent work-from-home setup
Company equipment provided
Internet stipends upon regularization
HMO Coverage
PTO credits and service incentive leaves
Major spring and winter company live events
Monthly employee appreciation virtual events
Company-provided career skills training courses
A company culture focused on your personal and professional growth
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