Virtual Support Specialist

24 hours ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time A$12,000 - A$15,000
Job Title: Virtual Support Specialist

This position is ideal for a highly organised, reliable and proactive individual with excellent attention to detail and the ability to work autonomously. We are seeking someone who can efficiently manage calendars, book appointments, and coordinate meetings across multiple time zones.


Key Responsibilities:
  • Manage calendars, book appointments and coordinate meetings with clients and legal professionals across different time zones.
  • Liaise with clients and external parties for entity set-up, trust deed execution, and related documentation.
  • Handle secretarial tasks such as company renewals, changes to corporate records, and Form 484/362 submissions.
  • Monitor and respond to emails on behalf of team members ensuring timely and professional communication.
  • Maintain and update internal databases, document registers, and ensure accurate record keeping.
  • Prepare, review, and format documents and correspondence with high accuracy.
  • Provide administrative support to team members across various departments.
  • Assist with e-marketing and social media scheduling or content coordination.
  • Maintain confidentiality, adhere to compliance requirements, and ensure accurate record keeping at all times.

Required Skills and Qualifications:
  • Strong organisational skills, attention to detail, and maturity in handling sensitive information.
  • Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Excellent verbal and written English communication skills.
  • Ability to manage calendars and appointments independently.
  • Self-motivated with effective time management skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, etc.

Benefits:

This role offers opportunities for growth, learning, and professional development in a dynamic environment. If you possess the required skills and qualifications, we encourage you to apply.


How to Apply:

Please submit your application with relevant supporting documents and a cover letter outlining your experience and qualifications for this role.

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