Virtual Support Specialist

23 hours ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱25,500 - ₱39,500

Unlock your career potential as a General Virtual Assistant

Job Summary:

We are seeking an experienced and skilled professional to provide exceptional support services to our team.

This role involves handling various tasks such as data entry, research, customer communication, and other administrative duties.

Responsibilities:

  1. Store and organize documents and files in a secure and accessible manner.
  2. Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes for efficient data management.
  3. Conduct research on products, purchases goods & secure samples for quality assurance.
  4. Update and collect information for marketing and sales campaigns through a CRM system.
  5. Create and send statements or invoices, track payments, and record company expenses for financial accuracy.
  6. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  7. Monitor projects, conduct internal communication & organize company data for effective project management.
  8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  9. Prepare itineraries, book hotels, rental cars, etc. for travel arrangements.
  10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  12. Perform ad hoc tasks as required.
Qualifications:
  • A minimum of 6 months to 1 year of experience as a Virtual Assistant is preferred.
  • Must be at least 18 years old and have completed Senior High School.
  • Excellent phone, email, and instant messaging communication skills are essential.
  • Solid organizational & time management skills are required.
  • Ability to work on a graveyard shift is necessary.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office) is required.
  • Knowledge of online calendars and scheduling (e.g., Google Calendar) is preferred.
  • Proactive attitude & willingness to be trained is essential.
Benefits:
  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay
About Us:

Our mission-driven organization redefines the future of work worldwide by offering world-class teams and operations on autopilot solutions to companies. We strive to be one-stop shops for businesses seeking exceptional services. Our culture emphasizes inclusivity, innovation, growth, fun, job security, stability, health insurance, performance incentives, paid training, opportunities for career advancement, and holiday/overtime pay.

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