Administrative Support Specialist
15 hours ago
This is a remote position that requires an experienced Administrative Support Specialist to provide high-level administrative assistance to senior leadership in a fast-paced, project-driven organization in the construction sector.
The ideal candidate will have a proven track record of providing comprehensive administrative support, including calendar management, meeting scheduling, and coordination across multiple stakeholders.
Key Responsibilities- Provide administrative support to senior leadership, including administrative tasks and special projects.
- Draft, edit, and format high-quality documents, reports, and presentations using Microsoft Office tools.
- Maintain organized filing systems for contracts, project documentation, and corporate records, ensuring accuracy and confidentiality.
- Manage email and phone correspondence with professionalism and discretion, acting as a liaison between executives, clients, and internal teams.
- Track project timelines, milestones, and deliverables; assist in coordinating special initiatives, ensuring tasks are completed on time and to required standards.
- Minimum 2.5-5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in the construction management, engineering, or related fields.
- Advanced skills in Microsoft Word, working knowledge of other Microsoft Office applications, and strong organizational skills.
- Exceptional communication abilities, with the tact and professionalism required for client-facing correspondence.
- Self-motivated, resourceful, and able to work with minimal supervision while maintaining alignment with executive priorities.
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