Chief Administrative Assistant

1 week ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱369,236 - ₱608,166
Executive Support Role

This position provides high-level administrative assistance to senior leaders, ensuring seamless information exchange and efficient daily operations.

The ideal candidate is a highly organized, resourceful, and detail-oriented professional with strong communication skills and the ability to maintain confidentiality.

Responsibilities include calendar management, meeting scheduling, travel coordination, financial tracking, and report preparation.

Key Responsibilities:
  • Act as primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
  • Manage executives' calendars, schedule meetings, and take minutes during discussions.
  • Make travel arrangements, oversee performance of other support staff, and manage office supplies.
  • Track daily expenses and prepare weekly, monthly, or quarterly reports.
  • Format information for internal and external communication, screen and direct phone calls, and distribute correspondence.
Requirements:
  • High school graduate or higher education degree.
  • Experience in bookkeeping and accounting is advantageous.
  • Proficient in using various software applications, including Microsoft Word, PowerPoint, Excel, Google Docs, Slides, and Sheets.
  • Familiarity with work tools and applications, including Gmail, Outlook, Microsoft Teams, project/task management tools, and calendar tools.
  • Resourceful in finding solutions to problems and able to maintain confidentiality.
  • Outstanding organizational skills, fluent in English, and good time-management skills are essential.

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