Organizational Operations Specialist

2 days ago

Taguig, National Capital Region, Philippines beBeeOperations Full time ₱3,600,000 - ₱6,000,000
Job Title: Organizational Operations Specialist

This role serves as a key support to leadership, focusing on the effective management of internal workflows, people operations, and executive tasks. Key responsibilities include maintaining precision in handling sensitive data related to payroll, templates, systems, and documentation, coordinating scheduling, setting up meetings across departments and time zones, making purchases on behalf of the organization in line with internal procedures, sourcing resumes, and assisting with applicant tracking processes.

Key Responsibilities:
  • Data Management: Manage sensitive data related to payroll, templates, systems, and documentation with precision.
  • Scheduling Coordination: Coordinate scheduling and set up meetings across departments and time zones.
  • Purchase Authorization: Making purchases on behalf of the company in line with internal procedures.
  • Recruitment Support: Source resumes and assist with applicant tracking processes.
  • HR List Maintenance: Keep HR and operations-related lists and records up to date and organized.
  • Employee Point of Contact: Serve as a point of contact for employee questions and route concerns to the appropriate channels.
  • Support to Leadership: Assist senior leadership in creating and formatting presentations.
  • Communication: Communicate clearly and professionally in both written and verbal English.

The ideal candidate will possess experience in HR administration and/or executive support, preferably in a fast-paced or startup environment, demonstrate impeccable attention to detail and organizational skills, display strong data entry skills and comfort working with systems, spreadsheets, and internal tools, exhibit proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom, show excellent written and spoken English, and demonstrate the ability to think critically, anticipate challenges, and act with integrity.

Requirements:
  • Experience: Experience in HR administration and/or executive support, preferably in a fast-paced or startup environment.
  • Attention to Detail: Impeccable attention to detail and organizational skills.
  • Data Entry Skills: Strong data entry skills and comfort working with systems, spreadsheets, and internal tools.
  • Technical Skills: Proficiency in scheduling tools, G Suite, and communication platforms like Slack or Zoom.
  • Language Skills: Excellent written and spoken English.
  • Critical Thinking: Demonstrated ability to think critically, anticipate challenges, and act with integrity.

Achieving success in this role requires a proactive approach, critical thinking, and excellent communication skills. If you are a detail-oriented and organized professional looking for a challenging opportunity, we encourage you to apply.

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