Business Operations Coordinator

2 weeks ago


Ayala Alabang, National Capital Region, Philippines Inventory Exchange Holdings Full time
Job Summary

We are seeking a highly organized and detail-oriented Business Operations Coordinator to join our team at Inventory Exchange Holdings. The successful candidate will provide exceptional support to our Operations team, ensuring seamless day-to-day operations and contributing to the company's growth and success.

Key Responsibilities
  • Maintain the OH's calendar, scheduling meetings, appointments, and travel arrangements.
  • Coordinate work with other business units and staff as needed.
  • Assist the OH in developing presentations and communications for internal and external audiences.
  • Keep the OH advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of support duties.
  • Handle printing, mail/overnight packages, copying, filing, and email/messages.
  • Compose and prepare letters relating to routine correspondence for the OH's signature.
  • Schedule meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Maintain paper and electronic filing systems.
  • Maintain confidential and sensitive information.
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.


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