Accounting Operations Coordinator

2 days ago

Makati City, National Capital Region, Philippines Alpha Infinity Holding Corp. Full time
About Us

Alpha Infinity Holding Corp. is a dynamic organization seeking a highly skilled and organized individual to join our team as an Accounting Staff member.

Job Summary

We are looking for a detail-oriented and efficient Accounting Staff who will be responsible for providing administrative support to the Accounting Department. This includes performing various tasks such as data entry, processing transactions, and preparing financial reports.

Key Responsibilities:
  • Act as the primary point of contact between the manager and internal/external clients;
  • Perform basic office tasks, such as filing, data entry, answering phones, processing mail, etc.
  • Provide support to the Accounting Department in processing transactions, issuing checks, and updating ledgers, budgets, etc.
  • Prepare financial reports, including reconciliations and audits;
  • Assist with audits, fact-checks, and resolve discrepancies;
  • Familiarity with basic accounting principles;
  • Process payments and documents, such as invoices, employee reimbursements, and financial statements;
  • Reconcile invoices and identify discrepancies;
  • Participate in monthly, quarterly, and annual audits;
  • Draft and edit financial presentations;
  • Track expenses and evaluate budgets;
  • Post financial data to accounts;
  • Maintain and improve the organization's bookkeeping process;
  • Ensure payments, amounts, and records are correct;
  • Record and file financial transactions into internal databases;
  • Control credit and chase debt;
  • Invoice processing and filing;
  • Process expense requests for the accountant to approve;
  • Bank reconciliation;
  • Update and maintain procedural documentation;
  • Prepare bank deposits;
  • Process reimbursement forms;
  • Check spreadsheets for accuracy;
  • Issue invoices to customers and external partners, as needed;
  • Review and file payroll documents;
  • Participate in quarterly and annual audits;
  • Screen and direct phone calls and distribute correspondence;
  • Handle requests and queries appropriately;
  • Manage diary and schedule meetings and appointments;
  • Source office supplies;
  • Produce reports, presentations, and briefs;
  • Devise and maintain office filing systems;
  • Handling requests and queries appropriately;
  • Organizing and planning meetings;
  • Taking notes and writing minutes during meetings;
  • Conducting or preparing research that the reporting manager may require;
  • Run errands as requested;
  • Reporting to senior management and performing secretarial and administrative duties;
  • Typing, formatting, and editing reports, documents, and presentations;
  • Entering data, maintaining databases, and keeping records;
  • Liaising with internal departments, answering calls, and making travel arrangements;
  • Scheduling appointments, maintaining events calendars, and sending reminders;
  • Copied, scanning, and faxing documents, as well as taking notes;
  • Preparing facilities for scheduled events and arranging refreshments, if required;
  • Observing best business practices and etiquette;
  • Reconciling accounts payable and receivable;
  • Ensuring timely bank payments;
  • Assisting with and acting as the primary point-of-contact for auditor requests;
  • Handling sensitive information in a confidential manner;
  • Ensuring compliance with applicable standards, rules, regulations, and systems of internal control;
  • Aiding in the implementation of new accounting policies, standards, and guidelines;
Requirements
  • Proven work experience as a Personal Assistant and/or accounting assistant;
  • Knowledge of office management systems and procedures;
  • MS Office and English proficiency;
  • Outstanding organizational and time management skills;
  • Ability to multitask and prioritize daily workload;
  • Excellent verbal and written communications skills;
  • Discretion and confidentiality;
  • PA diploma or certification would be considered an advantage;
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.

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