Operational Administrative Professional

1 week ago

Imus, Calabarzon, Philippines beBeeVirtual Full time ₱1,500,000 - ₱2,200,000

Job Title: General Virtual Assistant

About the Role:

This multifaceted role involves managing administrative tasks, providing support to management, and assisting with operational processes.

The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced environment. Strong communication skills, proficiency in office software, and the ability to manage multiple priorities are essential.

Key Responsibilities:
  • Administrative Support:
    • Data Management: Organize and maintain written and digital records, including data entry and document management.
      • Scheduling: Coordinate and manage calendars, schedules, and appointments across different time zones.
        • Communication: Draft, proofread, and manage correspondence, reports, and presentations.
          • Research: Conduct research, collect data, and provide information to support decision-making.
            • Meetings: Prepare and maintain meeting agendas, minutes, and follow-ups.
              • Coordination: Assist in the coordination of meetings, conferences, and business development initiatives.
            • Sales or Recruiting & Client Support:
              • Support Services: Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
                • Program Development: Assist in implementing new sales programs, procedures, and systems.
                  • Communication: Coordinate communication between internal teams and external stakeholders, including clients and vendors.
                • Financial Support:
                  • Invoicing: Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
                    • Financial Transactions: Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
                      • Financial Analysis: Assist with budgeting, financial reviews, and preparation of confidential financial documents.
                  • Technical Support:
                    • Digital Tools: Utilize tools like Excel to organize data, create charts, and generate reports.
                      • File Management: Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
                        • Project Management: Support project management efforts by tracking progress and communicating updates.

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