Strategic Operations Assistant

2 days ago

Province of Palawan, Mimaropa, Philippines beBeeExecutive Full time ₱4,000,000 - ₱8,000,000

We are seeking a high-caliber Executive Assistant to provide top-level support for our senior leaders.

Job Description:

The ideal candidate will be highly organized and possess exceptional time management skills. They will be responsible for scheduling meetings, responding to emails, and drafting documents on behalf of the executive.

  • Calendar Management
  • Own complex diary management across time zones; anticipate conflicts, propose options, and build buffer/transition time.
  • Gatekeep and prioritize meeting requests based on strategic value and urgency.
  • Prepare meeting agendas, capture minutes, and drive action‑item follow‑through with clear owners and deadlines.
  • Maintain the Executive's priority to‑do list; proactively surface next actions, dependencies, and blockers.
Key Responsibilities:
  • Draft, polish, and format documents, board packs, decks, briefs, and reports using advanced Word, PowerPoint, and Excel.
  • Create clear recap emails and decision logs to keep stakeholders aligned.
  • Plan end‑to‑end domestic/international travel for the entire team: flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Optimize travel cost, time, and convenience; manage last‑minute changes without drama.
  • Track cross‑functional projects, timelines, risks, and milestones; keep owners accountable.
Requirements:
  • Proven success as an Executive Assistant or similar in a high-paced environment where the leader's time is scarce.
  • Expert Diary & Time Management, Minutes & Action Management, To‑Do List Management, and Travel Management (team-wide).
  • Advanced Microsoft Office: Word (styles, TOCs, mail merge), PowerPoint (master slides, storytelling), Excel (pivot tables, lookups, data cleanup, charts).
  • Exceptional written and verbal communication; concise, diplomatic, and discreet.
Benefits:

This role offers a unique opportunity to work in a dynamic environment and contribute to the success of our organization. If you are a highly motivated and organized individual who is passionate about providing exceptional support, we encourage you to apply.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative, Human Resources, and Marketing

Industries: Business Consulting and Services and IT Services and IT Consulting

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