Remote Business Operations Coordinator

1 week ago

Hagonoy, Central Luzon, Philippines beBeeBusinessOperations Full time ₱12,000 - ₱16,800
Business Operations and Support

We are seeking an experienced business operations professional to join our team. As a key member of our organization, you will be responsible for managing client communications, coordinating team activities, and overseeing administrative tasks.

Responsibilities:

  • Ensure timely and effective communication with clients through proactive follow-ups and 24-hour response times.
  • Coordinate between office, field teams, and subcontractors to maintain clear communication channels and updated job requirements.
  • Handle comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation.
  • Oversee compliance management including build pass, WHS documentation, and ensuring all job documents are properly maintained.
  • Utilize and optimize software systems to maximize efficiency and quality control processes.
  • Chase up employee tasks, deliverables, and site reporting to improve team accountability and performance.
  • Assist with quoting and tendering processes, including supplier price checking and quote comparisons.
  • Forward financial documents to the accounting system and manage systematic invoice processing to prevent cash flow delays.
  • Implement weekly checklists for site managers covering job variations, accidents, client satisfaction, and progress updates.
  • Create and maintain standard operating procedures and checklists for recurring business processes.
  • Provide support to business owners by tracking their daily tasks and deliverables.
  • Manage email and calendar systems, filtering communications and flagging only items requiring owner attention.

Requirements:

  • Strong experience in construction or trades industry administrative processes.
  • Proficiency in accounting software (Xero preferred) and construction management tools.
  • Excellent written and verbal communication skills with ability to interact professionally with clients and team members.
  • Experience with compliance documentation and understanding of WHS requirements in construction.
  • Strong organizational skills with ability to manage multiple projects and deadlines simultaneously.
  • Proactive mindset with ability to identify process improvement opportunities.
  • Experience with data entry, invoice processing, and financial administration.
  • Ability to work independently while maintaining regular communication with business owners.
  • Understanding of Australian construction industry practices and terminology.

Benefits:

  • Full-time position working Australian business hours (8:30 AM onwards preferred).
  • Initial 10-12 week implementation period with ongoing bi-weekly check-ins and support.
  • Access to client communication systems, project management software, and financial systems.
  • Gradual expansion of responsibilities as trust and competency are established.
  • Potential for role growth into specialized areas like estimation support as business scales.
  • Integration with a talent network for best practice sharing and continuous improvement.

Key Skills:

  • Client communication and relations.
  • Administrative and compliance management.
  • Project coordination and organization.
  • Financial and data entry management.
  • Software optimization and quality control.
  • Team collaboration and leadership.

  • Senior Remote Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeVirtualManager Full time $1,400

    Job Title: Virtual ManagerWe are seeking a highly skilled and experienced Virtual Manager to oversee daily operations, ensure consistent communication across teams, and maintain productivity in a remote environment.Key Responsibilities:Team Coordination: Coordinate with team members to support operational workflows, monitor progress on assigned tasks, and...

  • Remote Operations Leader

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeRemoteSiteManager Full time ₱3,200,000 - ₱4,800,000

    This is a unique opportunity to take on a leadership role in our remote site management service.About the Job:We are seeking a highly organized individual who can deliver exceptional client-facing services as part of our Remote Site Management capability.The successful candidate will be responsible for providing virtual and remote operational support and...

  • Business Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeExecutive Full time $1,000 - $1,500

    Job OpportunityWe are seeking a high-performing support professional to collaborate with an entrepreneur in Melbourne, Australia.Key ResponsibilitiesManage and optimize the calendar, including time-blocking, meeting preparation, and task prioritization.Maintain daily and weekly accountability around key objectives and tasks.Follow up with internal team...

  • Strategic Business Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeExecutive Full time ₱720,000 - ₱1,780,000

    Unlock Your Potential in Executive SupportWe are seeking a highly skilled and organized individual to join our team as a Strategic Business Operations Coordinator. As a key member of our leadership team, you will provide exceptional support to our executives, driving business growth and efficiency through strategic planning and project management.As a...

  • Business Process Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeOperations Full time $45,000 - $60,000

    We are seeking a highly organized and proactive Operations Assistant. This is a non-attorney role focused on supporting the internal operations of our organization to allow the legal team to focus on strategic legal work.The Operations Assistant will be responsible for managing workflows, tools, and systems, and contributing to a smooth, efficient, and...

  • Financial Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeOperations Full time $60,000 - $85,000

    Job Title:Financial Operations Coordinator">We are seeking a skilled Financial Operations Coordinator to join our team. This role will be responsible for strengthening our day-to-day accounting and finance operations, automating processes, and creating clear financial reports to support our growth.Responsibilities:Accounting Setup: Improve the...

  • Coffee Business Operations Specialist

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeEcommerce Full time ₱800,000 - ₱1,200,000

    Job OpportunityWork remotely with a newly launched coffee brand and distribution arm.This is a challenging role that requires e-commerce platform management, social media & funnel marketing support, startup operations support, finance & bookkeeping assistance, and cross-functional coordination.ResponsibilitiesE-Commerce Platform Management: Oversee...

  • Business Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeAuditor Full time $14,400 - $24,000

    We are seeking an exceptional Operations Administrator to join our team. As an Operations Administrator, you will play a crucial role in ensuring the smooth operation of our business.ResponsibilitiesKey ResponsibilitiesConduct thorough audits by making follow-up calls to customers and understanding their concerns.Prepare and present high-quality reports of...

  • Remote - Recruiter (Interviewer)

    1 week ago

    Hagonoy, Central Luzon, Philippines World Business Lenders, LLC Full time

    About World Business LendersWorld Business Lenders (WBL) provides general purpose short-term real estate collateralized commercial loans to small and medium sized businesses throughout the United States. WBL services its loan portfolio and loan portfolios for third parties, specializing in the management of non-performing loan pools and REO. WBL is a...

  • Business Operations Coordinator

    1 week ago

    Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time ₱3,500,000 - ₱4,500,000

    As a key member of our operational team, you will play a vital role in streamlining various business processes and ensuring seamless day-to-day operations.The successful candidate will be responsible for managing the employee lifecycle, from onboarding to offboarding, as well as updating and maintaining employee documents and records in multiple...