Senior Administrative Coordinator

3 hours ago


Paranaque City, Calabarzon, Philippines Construction Company Full time

At our Construction Company, we are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team. This is a critical role that requires strong organizational skills, attention to detail, and excellent communication abilities.

Job Summary

The Senior Administrative Coordinator will be responsible for providing administrative support to our management team, coordinating travel arrangements, managing calendars, and handling communication with stakeholders. This role also involves preparing documents, coordinating meetings, conducting research, managing relationships, and planning events.

Key Responsibilities
  • Calendar Management: Coordinate and manage schedules for senior executives, ensuring timely attendance at meetings and appointments.
  • Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and transportation.
  • Communication Handling: Respond to emails, phone calls, and messages from stakeholders, ensuring prompt and professional communication.
  • Document Preparation: Prepare and edit reports, presentations, and other documents as required.
  • Meeting Coordination: Organize and coordinate meetings, conferences, and events, including venue selection, catering, and logistics.
  • Research: Conduct research on various topics, gathering and analyzing data to support business decisions.
  • Relationship Management: Build and maintain relationships with internal and external stakeholders, including vendors, partners, and clients.
  • Project Management: Assist in the coordination and implementation of projects, ensuring timely completion and quality deliverables.
  • Personal Errands: Perform personal errands for senior executives, including tasks such as picking up dry cleaning or running errands.
  • Event Planning: Plan and coordinate events, including conferences, seminars, and networking receptions.
  • Handling Finances: Assist with expense reporting, invoicing, and budgeting.
  • Shopping & Purchases: Make purchases and arrange for delivery of office supplies and materials.
Requirements

To succeed in this role, you will need:

  • 1-2 years of experience: In an administrative or coordinator role, preferably in a similar industry.
  • Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Excellent communication skills: Ability to communicate effectively with senior executives, stakeholders, and team members.
  • Proficiency in Microsoft Office: Experience with Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently: Self-motivated and able to work with minimal supervision.
  • Bachelor's degree: In Business Administration, Communications, or a related field.
Benefits

We offer a competitive salary and benefits package, including:

  • $65,000 - $75,000 per annum: Based on experience.
  • Generous paid time off: 20 days' annual leave, plus public holidays.
  • Professional development opportunities: Training and development programs to help you grow in your career.
  • Flexible working hours: Work-life balance with flexible start and finish times.


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