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Senior Financial Operations Specialist

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Job Title: Senior Payroll Analyst

We are seeking a highly skilled and experienced Payroll Professional to join our team. As a Senior Payroll Analyst, you will play a crucial role in ensuring the accuracy and timeliness of payroll processing, as well as providing support to the Finance department.

Job Description:

The successful candidate will be responsible for:

  • Providing hands-on support to the Senior Payroll Manager and serving as a key resource within the Finance department's payroll function.
  • Maintaining accurate payroll records and documentation.
  • Handling payroll discrepancies, resolving employee payroll-related inquiries, and providing necessary support.
  • Keeping informed of changes in U.S. federal, state, and local payroll tax laws and regulations.
  • Processing employment changes such as promotions, transfers, and terminations in UKG.
  • Processing and posting payroll-related journal entries in Epic accounting system.
  • Reconciling payroll GL accounts to ensure accuracy.
  • Collaborating with the finance team to support reporting, reconciliation, and compliance.
  • Working with the Human Resources department on any cross-functional projects.
  • Assisting in employee benefits, including processing 401(k) benefits, HSA contributions, Flex Plan contributions, etc.
  • Assisting with 401(k) audit documentation.
  • Supporting ad-hoc payroll reporting, compliance tasks, and special projects as assigned by the Finance team.
  • Maintaining garnishments, tax levies, and other payroll deductions with accuracy.
  • Supporting external auditors to support payroll-related reviews.
  • Developing payroll dashboards or reports to support Finance and executive leadership with workforce insights.

Required Skills and Qualifications:

The ideal candidate will possess:

  • Expertise in end-to-end payroll processing, multi-state regulations, and payroll tax compliance.
  • Five years of payroll administration experience.
  • Strong knowledge of U.S. tax laws and regulations.
  • Hands-on experience with HRIS systems. Experience with UKG software is a plus.
  • Advanced proficiency in Excel and adept at leveraging technology for increased efficiency.
  • Strong background in 401(k) audits, filing, and understanding the general ledger (GL) impact of payroll.
  • Analytical skills to interpret payroll trends, audit reports, and resolve discrepancies.
  • Proactive problem-solving around year-end processes like W-2 corrections and month-end or quarter-end reconciliation.
  • Discretion and confidentiality when handling sensitive employee data and financial records.
  • Critical thinking and analysis skills required.
  • Ability to work independently and take initiative.
  • Effective communication and interpersonal skills.
  • Proactive and able to work under general direction, on multiple tasks with conflicting priorities.
  • Comfortable working in a fast-paced and ever-changing environment.
  • Proficiency with Microsoft Office – particularly Outlook, Excel, and Word.
  • Possess a growth mindset.
  • Experience in HR administration is a plus.

Benefits:

We offer a competitive salary and benefits package, including comprehensive health insurance, optical reimbursements, flexible work options, wellness programs, and opportunities for professional growth and development.


Others:

This is a full-time position that requires excellent communication, analytical, and problem-solving skills. If you are a motivated and detail-oriented individual who is passionate about payroll and finance, we encourage you to apply for this exciting opportunity.