Medical Scheduler/Executive Assistant

2 days ago

Quezon City, National Capital Region, Philippines beBeeScheduler Full time ₱800,000 - ₱1,300,000
Medical Scheduler/Executive Assistant Role

We are seeking a highly organized and detail-oriented professional to join our team as a Medical Scheduler/Executive Assistant. This role requires prior experience working in a medical, clinic, or hospital setting, handling sensitive patient information, coordinating schedules, and providing seamless support.

  • Responsibilities:
  • Manage calendars, travel arrangements, and meeting coordination with high accuracy and attention to detail.
  • Serve as the primary point of contact for patients, clients, and partners via phone, email, or virtual reception.
  • Schedule medical appointments, follow-ups, and patient reminders with precision and care.
  • Maintain and update patient and office records in scheduling systems and CRMs.
  • Support executives with document preparation, meeting notes, and task follow-ups.
  • Ensure smooth day-to-day coordination of office and scheduling operations.

Required Skills and Qualifications

  • Prior experience in a medical, clinic, or hospital setting is essential.
  • Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is required.
  • Knowledge of HIPAA regulations and ability to handle sensitive patient information with discretion and confidentiality.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools preferred.
  • Highly motivated, adaptable, and proactive mindset.

Benefits

  • Opportunity to build valuable skills in medical administration and executive support.
  • Supportive team environment with training provided.
  • Growth potential for high performers.

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