Administrative Support Professional

17 hours ago

Angeles City, Central Luzon, Philippines beBeeAdministration Full time ₱4,000 - ₱6,000
Virtual Assistant Opportunity

As a Virtual Executive Assistant, you will play a critical role in supporting senior executives across Australia and New Zealand. Your primary responsibility will be to provide exceptional administrative support services for member firms.

You will work in a fast-paced environment with a dynamic team of Virtual Executive Assistants. We are seeking individuals who can provide top-notch calendar and meeting management, email management, travel logistics, event management, expense reimbursement, client relationship management, documentation preparation, and other administrative tasks as needed.

Key Responsibilities
  • Calendar/Meeting Management: Coordinate diaries and schedules with internal and external stakeholders on behalf of the executive.
  • Email Management: Screen, respond to, and/or action emails as necessary.
  • Travel Management: Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management: Track and submit expenses for reimbursement or payment requisition and adhere to deadlines.
  • Events Management: Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Management: Track, enter, and submit the worked hours of the executive.
  • Telephone Management: Relay accurate and detailed messages and transfer calls as required.
  • Client Relationship Management: Build relationships with clients and their EAs, update and maintain client lists, and report on clients and/or markets.
Requirements
  • Bachelor's Degree (any field)
  • Minimum of 2 years' experience in Executive Assistance/Secretary/Admin Support
  • Customer service experience working with multiple stakeholders
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong English communication skills, both written and spoken
  • Ability to handle multiple executives, priorities, and deadlines
What We Offer

We offer a competitive compensation package with benefits that support physical, financial, and social well-being. This includes medical, dental coverage, pension plan, vacation policy, statutory holidays, and paid personal days.

  • Support and coaching from engaging colleagues
  • Learning opportunities to develop new skills and progress your career
  • Flexibility in how you work to fit your needs

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