Senior Executive

23 hours ago

Angeles City, Central Luzon, Philippines beBeeAdministrative Full time ₱550,000 - ₱850,000
Executive Assistant & Administrative Support Job Description

We are seeking a highly organized and proactive Executive Assistant & Administrative Support professional to provide comprehensive support to our leadership team in the ANZ region.

The ideal candidate will have experience supporting senior leaders, preferably in Australia, New Zealand, or US-based teams, with strong organizational, communication, and problem-solving skills.

Key Responsibilities:
  • Manage calendars, meetings across time zones, calls, and travel arrangements.
  • Prepare and format reports, presentations, and other business documents.
  • Support process improvements, policies, and handbook development.
  • Handle correspondence and organize meetings, including agendas, minutes, and follow-ups.
  • Maintain records, databases, and office systems for efficiency.
HR & People Support:
  • Support onboarding and offboarding of employees in ANZ.
  • Assist with payroll documentation, reimbursements, and HR reporting.
  • Help coordinate training, performance reviews, and recruitment processes.
  • Support employee engagement activities (recognitions, gifts, events).
Team & Stakeholder Coordination:
  • Act as the key point of contact for the ANZ team with regional/global offices.
  • Coordinate with internal and external stakeholders to ensure smooth workflows.
  • Provide support for regional projects, events, and initiatives.
Required Skills & Qualifications:
  • 3+ years of experience as an Executive Assistant, Administrative Coordinator, or similar role (ANZ or US support preferred).
  • Strong calendar, travel, and meeting management experience across time zones.
  • Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
  • Excellent written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities.
  • Discreet and professional in handling confidential information.
  • Proactive, resourceful, and solutions-focused.

This is a great opportunity to join our team and contribute your skills and experience to our success.

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