Distinguished Office Operations Specialist

1 day ago

San Juan, National Capital Region, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱7,500,000
Project Coordinator Role
We are seeking an experienced Project Coordinator to support our commercial office furniture projects. This 100% remote position is designed for someone with strong administrative and logistical skills, ready to make a significant impact.

The ideal candidate will be instrumental in supporting commercial office furniture projects by expertly managing quotations, procurement coordination, material takeoffs, vendor communication, and logistical project support.

This role involves working closely with designers, account executives, clients, and vendor reps to ensure accuracy, efficiency, and timely delivery across all project phases.

The key responsibilities of this role include:
  • Quotation & Procurement: Soliciting quotes from top U.S. office furniture brands and their dealers for systems, seating, case goods, and FF&E.
  • Project Documentation & Admin: Maintaining organized project files, creating project timelines, meeting minutes, and key communications.
  • Material Takeoffs & Procurement Support: Supporting designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes.
  • Vendor, Client & Internal Coordination: Acting as a liaison for product availability, lead times, and deliveries.
  • Logistics & Project Execution: Supporting scheduling and coordination of installations, deliveries, and site visits.

Qualifications and Requirements
  • Bachelor's degree in Interior Design, Architecture, or any related field.
  • At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.
  • Familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.

About the Role
  • Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life.
  • Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued.

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