Offshore Real Estate Office Administrator
1 day ago
Real Estate Administrative Assistant
">Location: Offshore (Remote) – Must be available Monday–Friday, 8:30 am - 5:00 pm Pacific Time. This position requires a reliable and detail-oriented individual to support a real estate brokerage in California.
">Type: Full-Time, Long-Term Opportunity
">About The Role
">We seek an administrative professional to provide support for agents, coordinate marketing efforts, and manage day-to-day office operations.
">The ideal candidate has experience working with real estate professionals, is comfortable with industry tools and MLS systems, and possesses strong skills in Canva, digital marketing, and social media content creation.
">Key Responsibilities:
">- ">
- Agent Support & Concierge Services">
- ">
- Assist with agent onboarding and maintain checklists for new hires.">
- Provide day-to-day agent concierge support and respond promptly to requests.">
- Order, schedule, and coordinate installation/removal of real estate signs.">
- Marketing & Design">
- ">
- Create and update marketing materials (flyers, just listed/just sold posts, welcome posts, market updates) using Canva.">
- Update agent profiles, headshots, and bios on websites.">
- Coordinate monthly marketing pieces and assist with digital/social media campaigns.">
- Support agents with custom listing/buyer template updates and requests.">
- Real Estate Operations">
- ">
- Access MLS to pull photos and property data.">
- Conduct research for the Commercial Team (e.g., compile property data from Crexi).">
- Monitor listings and leads on set schedule, and forward leads to appropriate contacts.">
- Maintain organizational checklists (onboarding, terminations, etc.).">
- Follow/Update and organize SOPs and documentation to streamline processes.">
- General Administrative Support">
- ">
- Assist with scheduling, task tracking, and workflow management.">
- Communicate proactively with leadership and confirm details when needed.">
- Support email communication, lead assignment, and follow-up as directed.">
Qualifications:
">- ">
- Prior experience as an administrative assistant in real estate.">
- Familiarity with real estate technology platforms and MLS access.">
- Strong skills in Canva; graphic design/digital/social media experience preferred.">
- Highly organized, detail-oriented, and reliable.">
- Excellent written and verbal English communication.">
- Tech-savvy; comfortable using CRM, digital marketing tools, and AI-assisted platforms.">
- Ability to work independently while keeping leadership updated.">
Benefits:
">- ">
- A competitive monthly salary based on experience.">
- A long-term role with opportunities for growth.">
Why Join Us?
">This is a chance to play a vital role in supporting a high-performing real estate office. You'll be at the center of operations, helping agents succeed while keeping the business running smoothly.
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