Senior Administrative Professional with Paralegal Expertise

1 day ago

Cagayan de Oro, Northern Mindanao, Philippines beBeeAdministrative Full time ₱10,560 - ₱17,850

Job Title: Executive Assistant with Paralegal Experience

Job Summary:

We are seeking an experienced Executive Assistant to provide administrative support to our team. This role will be responsible for managing calendars, scheduling meetings, and coordinating appointments across multiple time zones.

Key Responsibilities:
  • Legal & Administrative Support:
    • Prepare, proofread, and organize legal documents such as contracts and NDAs.
    • Store, manage, and maintain legal files and confidential case documents.
    • Coordinate with legal counsel on case progress and requirements.
  • Executive-Level Assistance:
    • Manage calendars, schedule meetings, and coordinate appointments.
    • Monitor internal projects, conduct team communications, and organize company data.
    • Handle sensitive and confidential information with discretion.
  • Client & Case Coordination:
    • Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages.
    • Conduct client communication via phone and email for scheduling, updates, and general inquiries.
    • Assist in tracking case deadlines and deliverables.
  • Financial & Reporting Tasks:
    • Create and send invoices, track payments, and record expenses.
    • Assist in preparing payroll and tracking billable hours.
    • Gather and synthesize data on trends and industry practices for executive reports.
  • Travel & Logistics:
    • Prepare detailed itineraries, book flights, hotels, and transportation for business travel.
    • Ensure all bookings align with client preferences and schedules.
  • CRM & Systems Management:
    • Update and maintain data in CRMs and case management platforms.
    • Support marketing campaigns by organizing and inputting lead data.
  • Content & Communication Management:
    • Upload documents or media to online platforms, maintain profiles, and manage online reputation.
    • Create presentations and summarize documents for executive briefings.
  • Ad Hoc Tasks:
    • Handle a variety of admin, operational, or legal-related support tasks as needed.

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