Administrative Support Manager

1 week ago


Barcelona, Philippines beBeeAccounting Full time ₱25,000 - ₱35,000

Executive Support Specialist

We are seeking a highly organized and detail-oriented professional to provide executive support in a fast-paced environment.

This individual will play a dual role, providing high-level administrative support while owning critical accounting functions, particularly accounts payable and receivable management.

The ideal candidate will be a trusted partner who ensures the executive's time and financial workflows are streamlined, documented, and executed with precision.

Responsibilities:

  • Coordinate travel, licensing, and research tasks
  • Provide general administrative support and project coordination
  • Support with personal executive tasks as needed
  • Track, reconcile, and follow up on incoming payments (accounts receivable)
  • Maintain accurate financial records, track expense reports, and prepare basic reports
  • Work with internal accounting systems and software to ensure timely and accurate reporting
  • Collaborate with the owner to ensure data integrity and compliance

Requirements:

  • Bachelor's degree in Accounting, Business Administration, or related field is preferred
  • 2+ years of experience as an Executive Assistant
  • 2+ years of accounting experience
  • Experience working with international teams or offshore environments is desired
  • Strong knowledge of QuickBooks
  • Proficient in Microsoft Office
  • Strong English fluency (spoken and written); neutral accent preferred
  • Exceptional organizational and communication skills
  • High attention to detail and ability to maintain confidentiality
  • Proven ability to multitask and work independently in a remote environment
  • Proactive problem-solver with a no task too small attitude
  • Reliable, punctual, and committed to maintaining high standards of professionalism


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