Administrative Support Specialist

1 week ago


Barcelona, Philippines beBeeAdministrative Full time ₱1,100 - ₱1,500

At our organization, we are committed to creating a dynamic work environment that fosters collaboration and growth. As an Administrative Support Specialist in the Property Management team, you will play a vital role in supporting the day-to-day operations of this high-performing team based in Australia.

Your key responsibilities will include processing rental applications, updating compliance records, issuing notices, and ensuring accurate documentation and task completion within the Property Management system. You will also be responsible for sending daily rental arrears reports to Property Managers and issuing automated reminder emails to tenants via the Property Me system.

  • You will assist with reviewing and processing rental applications, particularly during weekly high-volume periods, ensuring timely and efficient handling of these tasks.
  • You will prepare and issue Notices of Rent Increases via the VCAT website, forwarding copies to Property Managers, utilizing a provided rent increase schedule.
  • You will upload Gas and Electrical Compliance reports to tenant files and send copies to property owners through the Property Me system.
  • You will prepare Tenant Transfer documentation, including transfer forms, direct debit forms, and condition reports, for submission to Property Managers.
  • You will assign TAPI invoices to the appropriate Property Manager for processing and follow up on TAPI job requests by liaising with tenants and trades for scheduling or completion updates.
Required Skills and Qualifications
  • A minimum of 1–2 years of experience in administrative support or real estate operations is preferred.
  • Familiarity with Property Me and TAPI systems is highly desirable.
  • A basic understanding of Australian rental property procedures and compliance processes is essential.
  • Excellent English communication skills (written and verbal) are required.


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