Senior Administrative Support Specialist

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time ₱4,000,000 - ₱8,000,000
Job Description

The ideal candidate will provide high-level administrative support to senior executives. They should be well-organized and able to manage multiple tasks with ease, including scheduling meetings and responding to emails on behalf of the executive.

Main Responsibilities

  • Calendar Management: Coordinate schedules and plan appointments for the executive.
  • Communication & Documentation: Prepare meeting agendas, capture minutes, and drive action-item follow-through with clear owners and deadlines.
  • Travel Arrangements: Plan domestic and international travel for the team, including flights, hotels, ground transport, visas, itineraries, and contingency plans.
  • Project Coordination: Track cross-functional projects, timelines, risks, and milestones; keep owners accountable.

Required Skills and Qualifications

To succeed in this role, you will need:

Must-have skills & experience

  • Proven success as an Executive Assistant or similar in a fast-paced environment where the leader's time is scarce.
  • Expert Diary & Time Management, Minutes & Action Management, To-Do List Management, and Travel Management (team-wide).
  • Advanced Microsoft Office skills, including Word, PowerPoint, and Excel.
  • Exceptional written and verbal communication, with concise, diplomatic, and discreet style.
  • High ownership, judgment, and follow-through, with ability to anticipate needs several steps ahead.

Benefits

This role offers the opportunity to work with a dynamic team and contribute to the success of the organization.

How to Apply

If you believe you're a great fit for this role, please apply through the standard process. We look forward to your application.

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