Administrative Support Specialist

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time $35,000 - $45,000
Job Overview

This is a full-time administrative support role that involves providing comprehensive support to our team.

The ideal candidate will have strong organizational skills, be proactive and able to work independently. They will be responsible for managing tasks related to property spreadsheets, calendars, client lists, lead generation, and research.

Key Responsibilities
  • Bi-weekly editing of property spreadsheets for upload to the website and HubSpot, creating two different versions for each platform
  • Weekly updates of the online calendar via Google
  • Monthly checks on client lists to ensure new additions are marked as Marketing to receive newsletters
  • Supporting lead generation by searching for new clients using Google, websites, LinkedIn, Facebook, and listing sites with guidance from the supervisor
  • Inputting data including creating Companies and their related Contacts with names, emails, phone numbers, and religious affiliation
  • Connecting with clients on social media platforms:
  • Conducting research on events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns, and religious activities
  • Providing administrative support to the executive team as needed
  • Maintaining organized records of documents, spreadsheets, and correspondence
Required Skills and Qualifications
  • Proven experience as an Administrative Assistant or Executive Assistant
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)
  • Experience with CRM software, preferably HubSpot
  • Excellent organizational and time management skills
  • Strong attention to detail and accuracy in editing spreadsheets and managing data
  • Ability to conduct research and present findings effectively
  • Excellent verbal and written communication skills
  • Ability to work independently and manage multiple tasks efficiently
  • Strong problem-solving skills and proactive attitude
Benefits
  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Technology, Information and Internet

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