High-Performing Administrative Professional Wanted

2 days ago

Taguig, National Capital Region, Philippines beBeeAdministrative Full time $12,000 - $18,000
Executive Assistant Role

This is a unique opportunity to work as an Executive Assistant with a leading organization. The ideal candidate will be proactive, detail-driven, and able to manage complex schedules and confidential correspondence.

Key Responsibilities:
  • Manage physician and management scheduling by coordinating multiple calendars, resolving conflicts, and ensuring accuracy.
  • Arrange personal and professional travel by managing end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations by ensuring branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence by writing letters and communication for physicians with a polished, professional tone.
  • Maintain databases by updating and managing key records with 100% accuracy.
  • Coordinate across departments by ensuring smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Handle phone-based scheduling by acting as liaison when email scheduling is restricted.
  • Protect confidentiality by managing sensitive medical and operational information with discretion.
  • Support special projects by providing high-quality deliverables under tight deadlines.
Requirements:
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.
What We Offer:

We provide a dynamic and challenging work environment that encourages growth and development. Our team is committed to excellence and strives to deliver exceptional results.

About Us:

We are a leading organization dedicated to providing exceptional service and support to our clients. Our mission is to deliver high-quality solutions that meet the needs of our customers.

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