Program Support Specialist

17 hours ago

Manila, National Capital Region, Philippines beBeeAdministration Full time ₱7,200 - ₱7,800
Job Title:

Administrative Coordinator

Job Description:

The Administrative Coordinator plays a key role in supporting the Program Manager and team by handling various administrative tasks, data entry, and project-based duties. This includes assisting with candidate onboarding, monitoring missing timesheets, expenses, and invoice submissions, and following up with Associates and Managers to ensure timely approval completion.

Responsibilities include:

  • Managing the general mailbox to provide timely and accurate responses to hiring manager and supplier inquiries.
  • Assisting Program Managers, Specialists, Hiring Managers, and Suppliers during all stages of requisition and contingent worker management processes.
  • Supporting Onboarding & Offboarding activities, including ensuring accurate and timely completion of all onboarding steps, collaborating with suppliers, hiring managers, and internal teams to resolve issues promptly.
  • Offboarding: Ensuring all termination activities are completed, including badge returns, system deactivations, and offboarding documentation.

Key Performance Indicators (KPIs) will measure performance against Essential Job Functions, focusing on email response time, client satisfaction, program SLAs, and NPS score.

Requirements:

  • High School Diploma or equivalent.
  • 1-3 years of work experience in recruiting, staffing coordination, or administrative assistance.
  • Proficient in Microsoft Suite and Adobe.
  • Knowledge of VMS, HRIS, or ATS systems.
  • Excellent communication skills, attention to detail, and strong follow-up abilities.
Work Environment:

This is a professional office environment requiring minimal travel. The role involves working with standard office equipment and lifting files or objects weighing up to 15 pounds.

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