Program Support Specialist

12 hours ago

Manila, National Capital Region, Philippines beBeeOperations Full time ₱7,200 - ₱7,800
Job Title: Operations Coordinator

The Operations Coordinator plays a pivotal role in providing administrative support to the team.

Key Responsibilities:
  • Manage the general mailbox, responding timely and accurately to hiring manager and supplier inquiries, researching independently for resolution as needed.
  • Assist the Program Manager, Specialists, Hiring Managers, and Suppliers during all stages of requisition and contingent worker management processes, including follow-up on requisition approvals, support interview scheduling, onboarding, and offboarding of workers, time and expense management.
  • Support Onboarding & Offboarding activities, ensuring all steps are completed accurately and on time, including background checks, compliance documentation, system access setup, and Day 1 readiness.
  • Monitor missing timesheets, expenses, and invoice submissions, sending email reminders to Associates and Managers, and ensuring timely submission and approval of timesheets.
  • Facilitate Timesheet uploads in the VMS system and process Bonuses, Expense Reimbursements, or other ad hoc billing requirements in the VMS.
Required Skills and Qualifications:
  • High School Diploma.
Technical Requirements:
  • Proficient with technology, including Microsoft suite of products and Adobe.
  • Knowledge of VMS, HRIS, or ATS systems.
  • Knowledge of office administrative procedures and use of standard office equipment.
Soft Skills:
  • A team player.
  • Time management and multi-tasking skills.
  • Attention to detail and highly accurate.
  • Strong follow-up skills - ability to honor and meet deadlines.
  • Good communication skills (Written and Verbal).

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