Highly Organized Virtual Support Specialist
21 hours ago
About the Role:
We're seeking a highly organized and proactive Remote Executive Assistant to support one or more executives at a skilled trades company.
The successful candidate will be responsible for managing calendars, coordinating meetings, organizing emails, assisting with reporting, and handling a variety of administrative tasks.
This is an excellent opportunity for a motivated individual to join a dynamic team and make a real impact in the industry.
Key Responsibilities:- Manage executive calendars, schedule meetings, and send reminders
- Organize inboxes, respond to emails, and prioritize communications
- Prepare reports, presentations, or meeting notes as needed
- Coordinate internal and external meetings, including Zoom/Google Meet or in-person logistics
- Handle travel arrangements and expense tracking (when applicable)
- Assist with project coordination, team communications, and deadline tracking
- Maintain confidentiality and professionalism in all interactions
- Fluent English speaker with excellent verbal and written communication skills
- 2+ years of experience as an executive assistant, virtual assistant, or similar administrative role
- Strong organizational and time management skills
- Tech-savvy: comfortable with tools like Google Workspace, Microsoft Office, Zoom, Slack, and project management tools (e.g., Trello, Asana, ClickUp)
- Self-motivated, detail-oriented, and able to prioritize tasks with minimal supervision
- Experience supporting leadership in a service-based or trades company is a plus
- Remote work opportunities with well-established, growth-focused companies
- Long-term placement opportunities with potential for advancement
- Clear onboarding process and ongoing support from our team
- Be part of a mission-driven team supporting essential service businesses
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