Highly Organized Virtual Administrative Support Specialist

1 day ago

Lipa City, Calabarzon, Philippines beBeeExecutive Full time ₱3,500 - ₱5,000
Job Overview

MCI delivers tailored solutions to meet the diverse needs of its clients. With a commitment to excellence and a focus on innovation, it has established itself as a trusted partner in the industry.

We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform high-level administrative tasks and support senior-level managers.

The ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities
  1. Managing complex and busy schedules
  2. Performing planning, logistics, and operations work
  3. Providing comprehensive administrative support
  4. Coordinating individual and group travel
  5. Handling confidential and sensitive information with discretion
  6. Providing administrative support in various capacities, including data entry, project completion, event/meeting planning, filing, mail handling, and correspondence processing
  7. Organizing meetings and summits from start to finish
  8. Phone call screening, correspondence, and document preparation, bill payment, record keeping
  9. Variety of errands as needed
  10. Creating and maintaining personal action items, to-do lists, and follow-up status updates
  11. Being comfortable with Chief of Staff level duties or Project Management
Requirements
  • Proven experience as an Executive Assistant or Personal Assistant (BPO preferred)
  • Excellent command of English
  • Excellent judgment handling confidential information with discretion
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Working Conditions

This job operates in a professional office environment. The employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset.

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