Backend Operations Coordinator

1 day ago

San Juan, National Capital Region, Philippines beBeeOperational Full time $40,000 - $50,000
Operational Assistant Job Summary

We're seeking a highly organized and proactive Operational Assistant to join our team.

  • To manage documents, trackers, and operational workflows efficiently.
  • To oversee and audit time tracking for all contractors and external staff, ensuring accuracy and compliance.
  • To prepare and send client contracts using established templates, maintaining professional standards.
  • To track key deadlines and ensure critical actions are followed up on in a timely manner.
  • To own and manage the invoicing process, ensuring all hours are invoiced correctly and on time.
  • To assist in processing salary and contractor payments while keeping records organized and up to date.
  • To support with finance-related admin tasks, including receipts, documentation, reconciliations, and other duties as required.
  • To research relevant awards, events, partnerships, and apply to them as needed, identifying opportunities for growth and development.
  • To support with ad hoc projects, market research, and executive reporting, providing valuable insights and recommendations.
  • To help manage calendars, reminders, and weekly execution checklists, ensuring seamless coordination and communication.
Requirements:
  • A Bachelor's degree or higher in Finance, Accounting, Business, or a related field, demonstrating academic excellence.
  • Proven experience in administrative, financial operations, or operational support roles, showcasing expertise and skills.
  • Strong analytical and organizational skills, with the ability to identify problems and develop effective solutions.
  • Experience handling complex invoicing operations, ensuring accuracy and efficiency.
  • The ability to take initiative and work independently, with minimal supervision.
  • Thrives in fast-paced environments, remaining focused and efficient even under pressure.
  • Detailed-oriented, with a commitment to quality and attention to detail.
  • Professional communication skills, both written and verbal, with the ability to articulate complex ideas clearly.
Nice to Have:
  • A background in staffing, outsourcing, or recruitment operations, offering additional expertise and knowledge.
  • The confidence to hold stakeholders accountable, ensuring transparency and accountability.
  • Experience working in international, fast-paced startup environments, with adaptability and resilience.
  • Experience calculating financial metrics like burn rate, runway, churn, LTV/CAC, etc., providing valuable insights and analysis.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks, with proficiency in software applications.

This is an exciting opportunity to bring structure and efficiency to our organization. If you're a detail-oriented and proactive individual with a knack for accounting, we'd love to hear from you.

Join us in creating a smooth and streamlined operation that supports our growth and success.

  • Backend Resolution Specialist

    2 days ago

    San Juan, National Capital Region, Philippines beBeeCaseManager Full time ₱40,000 - ₱60,000

    Job Title: Amazon Case ManagerThis is a results-driven role for an experienced case manager with a strong background in the supplements space.You'll own backend troubleshooting across Seller Central — submitting and managing cases, escalating issues, and ensuring ASINs remain live, optimized, and compliant.Main Responsibilities:Own case submissions in...

  • Senior Operations Coordinator

    1 day ago

    San Juan, National Capital Region, Philippines beBeeProject Full time ₱960,000 - ₱1,140,000

    Project ManagerThis is an exciting opportunity to join a growing team as a project manager. As a key member of our operations team, you will play a critical role in ensuring the smooth execution of projects from start to finish.Key Responsibilities:Meetings and Dossiers: Take accurate meeting notes and prepare comprehensive dossiers/one-pagers for key...

  • High-Level Operations Coordinator

    1 day ago

    San Juan, National Capital Region, Philippines beBeeExecutive Full time ₱650,000 - ₱850,000

    Job OverviewWe're seeking a highly organized and proactive professional to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.This is...

  • Online Program Operations Specialist

    1 day ago

    San Juan, National Capital Region, Philippines beBeeOperations Full time $7,200 - $7,500

    Operations Coordinator for Online ProgramsWe're seeking a highly organized and tech-savvy Operations Coordinator to oversee the day-to-day management of our online program.This is not a support role, but rather a central operations position that requires independence and self-motivation.The ideal candidate will be responsible for running the entire program...

  • Operations Coordinator

    1 day ago

    San Juan, National Capital Region, Philippines beBeePeople Full time ₱3,500,000 - ₱4,500,000

    About the RoleWe are seeking a detail-oriented and dedicated professional to join our team as a People Operations Coordinator. This is an exciting opportunity for individuals who are passionate about supporting the HR function and ensuring the smooth execution of people operations activities.

  • Operations Coordinator

    15 hours ago

    San Juan, National Capital Region, Philippines beBeeOperations Full time $6,000 - $7,500

    About This RoleWe are seeking a highly skilled professional to drive business success in the role of Operations Coordinator. As a proactive and results-driven individual, you will play a crucial part in optimizing firm-wide operations and driving growth.This position goes beyond administrative support; it is designed for a highly capable professional who can...

  • Principal Backend Developer

    2 days ago

    San Juan, National Capital Region, Philippines beBeeSoftware Full time $180,000 - $220,000

    Senior Software EngineerWe are seeking a seasoned senior software engineer to help shape our next chapter. You will be responsible for designing and developing our embedded spend management platform for banks and financial institutions.Key Responsibilities:Design and develop scalable, secure and reliable backend systems.Play a pivotal role in architecting...

  • Operations Coordinator

    2 days ago

    San Juan, National Capital Region, Philippines beBeeOperational Full time ₱600,000 - ₱1,000,000

    As a key member of our organization, you will be responsible for managing daily operations and project timelines. This role requires exceptional organizational skills and the ability to multitask.About the RoleManage day-to-day operations and project timelines.Support events, partnerships, and communications.Our ideal candidate will be responsible for...

  • Remote Operations Coordinator

    2 days ago

    San Juan, National Capital Region, Philippines beBeeCoordination Full time $1,100 - $13,400

    Operations CoordinatorWe are seeking a skilled and organized Operations Coordinator to join our team. As an Operations Coordinator, you will be responsible for leading the maintenance process from start to finish, including work order triage, vendor/technician coordination, tracking, and ensuring timely completion.Maintenance Management: Lead the maintenance...

  • Senior Backend Software Engineer

    2 days ago

    San Juan, National Capital Region, Philippines beBeeBackend Full time $28,000 - $35,500

    As a highly skilled software engineer, you will be responsible for designing and implementing robust backend software solutions.The ideal candidate will have strong experience in infrastructure and DevOps, including CI/CD, automation, and monitoring.You will collaborate with others to ensure high standards of quality and performance, and will be expected to...