Law Office Support Specialist

6 days ago

Tanauan, Calabarzon, Philippines beBeeParalegal Full time ₱3,000,000 - ₱4,700,000
Job Overview

This role exists to support a law office's efficient daily operation by managing client communications, scheduling, document preparation, and billing processes. The job holder will be responsible for managing multiple client-group emails, ensuring prompt and professional responses. They will use templated responses for frequently asked client questions and follow-ups.

The Impact You'll Make
  • Email & Communication Management
    • Draft legal documents using available templates and legal document software.
    • Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Document & Calendar Management
    • Maintain ongoing communication with clients through reminders and updates.
    • Ensure intake forms and legal worksheets are completed thoroughly and accurately.
  • Client Relationship Support
    • Assist in preparing and sending invoices and collection letters using MyCase billing software.
    • Coordinate events and staff recognition activities (e.g., Paralegal Day, holiday celebrations).
  • Administrative Operations & Billing
    • Oversee task management using Asana to monitor staff workflow and deadline adherence.
    • Provide additional supportive tasks as needed for office operations.
Requirements

Required:

  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
  • Bilingual Spanish Speaker
Key Skills
  • Excellent communication skills, both written and verbal, with a professional tone.
  • Highly proactive and self-starting, anticipating needs and independently managing priorities.
  • Detail-oriented with strong organizational skills and the ability to manage complex scheduling.
  • Comfortable with technology, including Microsoft Office Suite, legal software (ProDoc, MyCase), and task management tools.

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