Construction Operations Coordinator

We are seeking a skilled and organized Project Coordination Specialist to help manage our construction projects effectively.

This role is ideal for someone with strong organizational skills and experience in project management who is passionate about contributing to a mission-driven team that transforms communities.

The Project Coordination Specialist will provide comprehensive support to our construction operations, overseeing project documentation, schedules, budgets, and communications with trade partners.

• Assist with ordering materials, issuing purchase orders, and managing trade partner documentation.
• Collect W-9s and Certificates of Insurance from trade partners.
• Maintain updated schedules, budgets, and project records.
• Capture detailed notes in daily construction stand-ups and weekly production meetings.
• Follow up on assigned tasks and ensure accountability across the construction team.
• Help prepare scopes of work and distribute them to trade partners for contract execution.
• Gather invoices, receipts, and assist with financial reconciliation.
• Create Gantt charts and detailed schedules to ensure proper project planning and the completion of project milestones.
• Develop project estimates and budgets, tracking expenses and identifying cost-saving opportunities.
• Generate take-offs to calculate material and labor requirements for construction projects.
• Solicit bids from subcontractor trade partners and evaluate proposals.
• Manage contracts, W9s, and Certificates of Insurance (COIs) with trade partners.
• Process invoices from trade partners, verifying accuracy and ensuring timely payment.
• Communicate and provide direction to trade partners, implementing the construction schedule.
• Update and maintain the selections sheet, ensuring alignment with project specifications.
• Keep project specification sheets up-to-date and coordinate with architects and designers as needed.
• Document and manage orders, work orders, and purchase orders
• Manage and coordinate punch lists and construction closeout.
• Manage lien release waivers to ensure compliance with legal requirements.
• Assist with materials procurement, including sourcing, ordering, and tracking materials for construction projects.
• Collaborate with suppliers and vendors to ensure timely delivery and cost-effective procurement.
• Identify suppliers and vendors that offer bulk purchasing and other discounted materials opportunities
• Assist in the process of obtaining entitlements, permits, and other necessary approvals for construction projects.
• Help maintain a culture of procedural excellence through metric tracking and process improvement.
• Proactively identify, mitigate, and track recurring construction issues.
• Support the Director of Construction in managing 30+ active projects.

Key qualifications include strong organizational and project management skills, attention to detail, prior experience in construction project management or related field, familiarity with scheduling tools, Gantt charts, and critical path scheduling, excellent written communication and note-taking skills, ability to coordinate tasks across multiple teams and follow up effectively, and experience with Buildertrend software preferred.

Our organization offers a competitive hourly rate of $8 to $12, depending on experience, long-term opportunity with consistent project work, professional development in construction project management and US-based building systems, and a collaborative, mission-driven environment tackling housing challenges in Baltimore.