Project Administrative Associate

7 days ago

Trece Martires City, Calabarzon, Philippines Filinvest Group Full time

Job Summary

The Project Administrative Associate will be responsible for providing administrative support to the project team. This includes managing project timekeeping procedures, site safety and security, and facilitating the acquisition of construction permits and clearances.

Key Responsibilities

  • Monitor project timekeeping procedures, site safety and security
  • Responsible for the administration of camp/staff house, including supervision of medical clinic and services and canteen facilities, services and its operation
  • Facilitate and process documentation of hiring skilled workers and personnel at project site
  • Implement Company Policy and Code of Proper Conduct and Discipline of Employees
  • Coordinate with Barangays officials/LGUs establishing manpower pooling and recruitment and to establish good rapport
  • Facilitate acquisition of construction permits and clearances, processing of working permits (City Hall, Meralco, PLDT, MWSS and others) to respective government agencies and/or private entities
  • Monitor processing of payment of utilities such as power, water and telephone billings
  • Prepare reports, internal and external memos and letters as required by Project-In-Charge or Project Manager
  • Attend staff weekly meeting involving manpower planning and forecasting
  • Monitor office supplies & equipment requisition and issuance including its inventory management
  • Regulate the use of company service vehicles assigned in the project site in coordination with Admin Head Office
  • In-charge of the Timekeeper, Admin Clerk, Security & Service Driver
  • Assume duties and responsibilities as Member of Project Committee on Discipline, Project Emergency Response Team and Project Safety and Health Committee
  • Serve as deputy to Project-In-Charge/Project Manager in promotion and administration of programs such as Total Quality Management (TQM)

Requirements

  • Must be computer literate, can use Microsoft Office (e.g. Excel, Word)
  • With strong leadership and coordination skills, analytical in problem solving and decision making
  • Excellent oral and written communication, can effectively work in a group
  • With high regard to customer service both internal and external
  • Can process and maintain record keeping or filing systems
  • Can work within deadline and complete work in timely manner
  • Can be assigned as officer-of-the-day

Qualifications

  • Candidate must possess at least a Bachelor's / College Degree
  • At least 1 2 year(s) of working experience specialized in clerical / administrative support/ property and construction management
  • Preferably from Construction Industry
  • Must be computer literate
  • Detail-oriented, knowledgeable in office management systems, and excellent organizational and communication skills
  • Willing to assign at Brgy. Hugo Perez Rd, Trece Martires, Cavite

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